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Continuing Student Enrolment Information including Leave Eligibility and Advice for Completing Students 

Continuing Student Enrolment Information

Trimester 3, 2023 Enrolment Dates:

Opens: 10am AEST* on Wednesday 30 August 2023

Closes: 5pm AEDT** on Friday 13 October 2023

*Australian Eastern Standard Time     **Australian Eastern Daylight Time

Upon the opening of enrolment for Trimester 3, 2023 continuing students may enrol online via your Student Portal. For information on how to access your Student Portal please watch the How to enrol tutorial video which can be found on the Student Support Videos page.

Return to ESOS Compliance

With travel restrictions lifted and overseas students able to travel to Australia for study, the Tertiary Education Quality and Standards Agency (TEQSA) have announced that education providers are expected to return to full compliance with the Education Services for Overseas Students (ESOS) Framework by 30 June 2023. This means that classes for Trimester 3, 2023 will be continued to be delivered face-to-face on campus with a small number of online classes. Students must not study more than one third of the units in their entire course online and are only permitted to enrol into a minimum of one unit online each study period (if they haven't already undertaken the maximum number of permitted online units) to ensure adherence with student visa requirements.

Work restrictions for students studying on a student visa overseas students were reinstated on 1 July 2023. Student visa holders can work no more than 48 hours a fortnight while studying. Student visa holders have no work restrictions when their course of study or training is not in session. For further information click here to view the Department of Home Affairs (DHA) Work Restrictions for student visa holders webpage.

Key Dates for
Trimester 3, 2023

30 August 2023 @ 10am

29 September 2023 @ 5pm

29 September 2023 @ 5pm

02 October 2023 AEDT

06 October 2023 @ 5pm

06 October 2023 

13 October 2023 @ 5pm

20 October 2023 @ 5pm

20 October 2023

10 November 2023

22 December 2023

Continuing student enrolment opens

Increased Study Load & Leave of Absence apps close

Enrolment editing closes at 5pm AEST

Trimester commencement date

Enrolment Variation apps close

First fee instalment of 50% due

Extended enrolment closing date

Reduced Study Load apps close

Census date

Second fee instalment of 50% due

End of Trimester 3, 2023

Enrolment opening and closing dates, enrolment application closing dates, class commencement, fee due dates, the census date and the end of Trimester date are also available via the Student Hub Home page.

Online Timetables

APIC’s Undergraduate and Postgraduate timetables can be accessed via the Student Hub Timetables page.

Outstanding Fees

Students who have an outstanding fee balance from their previous study period will not be permitted to re-enrol or view results if full payment has not been made, Student Portal accounts will be/have been sanctioned. Students who have not enrolled by the enrolment closing date risk of cancellation of their enrolment. Please note that it can take up to 72 hours for payments to be processed by the relevant banks and the sanction removed.

Editing your enrolment

Students will be able to change their subjects and timetable until 5:00pm AEST on Friday 29 September 2023 (the Friday before classes commence). Editing your enrolment information can be located via the Student Hub Online Enrolment page

Reduced or Increased Study Load Applications for Trimester 3, 2023

The Student Portal requires students to enrol in a full-time load, students may then apply to reduce or increase their study loads via lodging an online application for a Reduced Study Load and Overload. The online application form will be accessible via the Student Hub Forms library/page once results for the previous study period have been released.

 

Applications to Increase your study load close:

5pm AEST on Friday 29 September 2023.

Applications to Reduce your study load close:

5pm AEDT on Friday 20 October 2023.

Timetable Clashes

If you can’t process your enrolment due to a timetable clash or need to enrol in a unit that is not available, please contact Student Services via email or telephone in the first instance or lodge an enquiry with Student Services.

Trimester 2, 2023 Completing Students

Results for Trimester 2, 2023 will be released by 6 October 2023. Student Services will begin creating completion documents after this date. Completion documentation will be prioritised in order of visa expiry dates. Completion documentation cannot be issued to graduands who have outstanding fees, library items on loan or have not applied for or recorded their Unique Student Identifier in their Student Portal, and who have not successfully completed the Consent Matters course. .

 

Completing students do not need to lodge requests for completion documents. If your visa will expire before 6 October 2023, please notify Student Services as soon as possible by lodging an enquiry. 

Trimester Break Eligibility Trimester 3, 2023

Please refer to your initial Trimester Break Notice (sent via email on 16 August 2023) which provides information about eligibility to take a Trimester break for the next study period. Attached to the email will be a holiday letter for the break between study periods.

 

Following the release of results for the past study period, final confirmation of eligibility emails have been sent to students to all students. Students who are eligible to take a break need to confirm their decision. Please note that outstanding fees must be paid in full and students must have successfully completed the Consent Matter course before Trimester Break leave is officially approved.

Leave of Absence for Compassionate or Compelling Circumstances

Students may still apply for leave based on compassionate or compelling circumstances. Please refer to the Compassionate and Compelling Circumstances Guidelines If these circumstances apply to you, please submit a Leave of Absence application which is available via the Student Hub Forms library/page.  Applications for Leave of Absence must be submitted by at 5pm AEST on Friday 29 September 2023 to ensure processing time in advance of the close of enrolment.

The Student Services team wishes you all the very best for Trimester 3, 2023!

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